Description

Posting Details

Posting Number

S15053P

Working Title

Accounting Assistant

Department

Law School-Cont Judicial Educ

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

• Monday-Friday, 8 AM-5 PM
• This position is based in-person and requires full-time presence in the office.

Advertised Salary

$41,400.00 - $44,000.00

Posting Date

06/04/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

07/13/2026

Special Instructions to Applicants

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment .

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Accounting Technician I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

Associate's degree or equivalent

Preferred Qualifications

• Working knowledge of University System of Georgia ( USG ), UGA , and/or Administrative Office of the Courts ( AOC ) travel and procurement policies.
• One (1) or more years of experience in accounting, bookkeeping, accounts payable, or general financial support roles.
• Experience with UGA financial systems.

Position Summary

The Accounting Assistant will perform a variety of financial support, administrative, and customer service functions. The position is responsible for accurate data entry, office administrative support, and the processing of travel reimbursements, while providing professional service to internal staff and external stakeholders. The Accounting Assistant will work under the direct supervision of the Institute of Continuing Judicial Education Executive Director and will work closely with the Business Operations Associate.

Knowledge, Skills, Abilities and/or Competencies

• Proficiency in Word and Excel.
• Attention to detail and excellent communication skills.
• Skill in organizing financial data.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Knowledge of accounting and budgeting
• Excellent written and verbal communication skills.
• Ability to work effectively as part of a team and to assist colleagues in a collaborative environment.
• Process and handle confidential information with discretion.

Physical Demands

• The ability to sit for an extended period of time.
• The ability to lift to 10 pounds on an intermittent basis.
• The ability to travel to various ICJE meeting locations.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Training Registration Processing

• Accurately enter training registration payment transactions, office invoices, and related data into accounting software systems.
• Assist with the collection and processing of registration fees for training programs and events.
• Run registration payment reconciliation reports for the ICJE event teams.
• Verify and reconcile data entries to ensure accuracy and completeness.
• Scan, index, and archive financial documents in accordance with records retention policies.
• Assist the Business Operations Associate with month-end and fiscal year-end data entry and filing requirements.

Percentage of time

40

Duties/Responsibilities

Travel Reimbursement Processing

• Review and process travel reimbursement requests submitted by constituents, instructors, and ICJE event team members. Process all related financial transactions within 30 days of the event/training.
• Verify that travel expenses comply with USG , UGA , and AOC travel policies and applicable regulations.
• Coordinate with submitters to obtain required documentation or resolve discrepancies.
• Track the status of submitted travel reimbursements and communicate updates in a timely manner.

Percentage of time

40

Duties/Responsibilities

Office Assistance

• Assist team members with a variety of clerical and support tasks as directed.

Percentage of time

10

Duties/Responsibilities

Event Team Support

• Support special projects, including attendance at ICJE trainings, audits, or initiatives as assigned by the Executive Director.

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

UGA School of Law Budget Office

Recruitment Contact Email

LawBudget@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents